Privacy Notice

Thank you for choosing Okki Solutions Competence Campus. We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Notice outlines how we collect, use, and safeguard your data when you interact with our learning platform. 
 
Definitions 
 
Personal Data: Any information that directly, indirectly, or in connection with other information -including a personal identification number – allows for the identification or identifiability of a natural person.  
  
Data Controller: Okki Solutions Limited, which determines the purposes and means of processing personal data. 
 
Data Processor: Any other third party that processes personal data on behalf of Okki Solutions and follows Okki’s instructions regarding data processing. 
 
We are committed as the Data controller to ensuring the privacy and security of personal data collected and processed during our business activities. 
 
Personal Data Collected 
 
We may collect and process the following types of personal data: 
 
Contact information (e.g. name, address, email, phone number) 
Financial information (e.g. payment details) 
Academic/Professional background information (e.g. Language -, school certificates) 
 
Any other information necessary for the fulfillment of our services or compliance with legal obligations. 
 
 
Purpose of Data Processing 
 
Data will be gathered for the purpose of participation in the Competence Campus and the Telegram group and/or channel (applicable to Intermediate and Premium packages). Personal data provided by individuals will be processed solely for the purpose specified at the time of collection, including delivering courses, improving our platform, communicating updates/relevant information, improving services, and providing personalized content. We may also use aggregated and anonymized data for analytical purposes. Any additional processing will only occur with the explicit consent of the data subject or as permitted by applicable data protection laws. 
 
 
Legal Basis for Processing 
 
Data processing will only occur when there is a lawful basis, such as the necessity for the performance of a contract, compliance with legal obligations, or consent obtained from yourself as the data subject. Data subjects will be informed of the legal basis at the time of data collection. 
 
Data Security Measures 
 
We implement appropriate technical and organizational measures to protect personal data  from unauthorized access, disclosure, alteration, and destruction. This includes access controls, encryption, secure storage, security training for staff, and regular security assessments. While we do not process any sensitive information, any critical information processed such as financial information, will be handled with additional protection. 
 
Data Retention 
 
Personal data will be retained only for the duration necessary to fulfill the purposes for which it was collected unless a longer retention period is required by law. Upon completing the purpose for which personal data was originally collected, we shall delete or de-identify the data subjects’ personal data. However, if a longer retention period is necessary under the law or for us to deliver our services, the data subject will be informed through their provided official emails. 
 
Data Subject Rights 
 
The data subjects have the rights: (a) to be informed about the collection and use of their personal data; (b) to access the personal data we hold about them; (c) to have their personal data corrected/rectified, if any or your personal data held by us is false, erroneous, or misleading; (d), to restrict the processing of their personal data; (e) to object to the processing of your personal data or use for a particular purpose; (f) to data portability, that is the right to request your personal data, which you have provided to us, for your own use across different services; (g) to ask us to delete or otherwise dispose of any of your personal data that we hold; and (h) rights relating automated decision making and profiling.  
 
However, please note that our ability to perform our obligations derived from this contractual relationship and our ability to comply with our legal obligations sometimes depends on us accessing and being able to use the personal data that we process. Therefore, and depending on the circumstances, if you do not provide us with the personal data we request or if you ask that we stop processing your personal data, we may not be able to perform our contractual obligation to you and/or maybe in breach of the legal obligations applicable to us. In some cases, if we are not allowed to process your personal data, this may result in us being required to terminate our work relationship with you. 
 
To exercise these rights or for any further information about your rights, please contact hello@okkisolutions.com. 
 
 
Data Sharing 
 
We may share personal data with third parties only when necessary for the provision of services, compliance with legal obligations, and with the explicit consent of the data subject, where need be. These third parties may include service providers and legal authorities. 
 
Cross-Border Data Transfer 
 
We may transfer personal data processed internationally, outside Kenya, for processing and storage. We ensure that any cross-border data transfer complies with applicable data protection laws and is subject to appropriate safeguards, such as standard contractual clauses and/or other legally recognized mechanisms to ensure an adequate level of data protection. 
 
Data Breach Notification: 
 
In the event of a data breach that poses a risk to the rights and freedoms of data subjects, we will notify the Office of the Data Protection Commission (ODPC)within 72 hours of becoming aware of such breach and communicate to the data subject in writing within a reasonably practicable time. Notification will be made through our official email hello@okkisolutions.com.  
 
Cookies 
We use cookies to enhance your experience on our website. Cookies help us identify your browser, provide analytics, and remember your preferences. Most web browsers allow you to disable cookies, but this may affect your ability to use certain features of our service. We do not store personally identifiable information in cookies. You can manage your cookie preference through your browser settings. 
Updates to Privacy Notice 
We may update this Privacy Notice periodically. Any changes will be reflected with an updated effective date. Please review this notice regularly to stay informed about our data practices 

 

Contact Us 
If you have questions or concerns regarding your privacy or this notice, please contact us at hello@okkisolutions.com. By using our learning platform, you consent to the terms outlined in this Privacy Notice. 
 
Thank you for Trusting us with your learning journey!

 

 

Okki Solutions Limited – 17.06.2024